Once sorted, aged and quality-controlled, Mahomby vanilla is vacuum-packed for food use at our Sambava workshop, in 250 g, 500 g, 1 kg or 5 kg pouches. Then air freight (4 days door-to-door) or refrigerated container (35 days). Complete export documentation ships with every batch.
Food-grade vacuum, from the Sambava workshop
Vacuum-packing takes place in a dedicated cell inside our Sambava workshop. Food-grade pouches, hermetic sealing, food-grade desiccant inside every carton. Each pouch carries:
- Unique batch number
- Net weight and packaging date
- Traceability barcode (village of origin, harvest week, measured vanillin content)
- Mahomby Export seal
Shipping cartons are sealed with anti-tampering kraft tape. Best-before date (DDM): 24 months from packaging, storage at 20-25 °C away from light and humidity.
Air freight in 4 days, sea freight in 35
Air freight — 4 days door-to-door
Sambava → Antananarivo (refrigerated truck, 1 day) → Paris CDG (direct flight, 1 day) → Roissy customs clearance (1 day) → France delivery (1 day). Recommended for orders below 25 kg.
Sea freight — 35 days in refrigerated container
Sambava → Toamasina port (road, 3 days) → Le Havre (25-30 days, 20′ refrigerated container at 16 °C) → Customs clearance + delivery (3-5 days). Recommended from 100 kg upwards.
Partner freight forwarders: DHL Customs (air freight), independent agents for sea freight.
Export documents, origin, customs clearance
Every shipment is accompanied by a complete documentation set:
- Commercial invoice + pro forma invoice
- Packing list (weight, dimensions, batches)
- REX statement of origin (no. MGREX6019287585) under the EBA scheme — or under the applicable preferential regime
- Phytosanitary certificate from DPV Madagascar
- Certificate of Analysis per batch
- Vanillin content sheet
- Customs declaration
Incoterms® 2020 agreed in the contract: FCA Sambava / Antananarivo, FOB Toamasina, DAP Europe / USA, DDP on request depending on destination and customs setup.
Frequently asked questions
Which destinations do you ship to?
European Union (EBA / EPA ESA access), North America, Middle East, Asia and Africa. Our France representative handles European client follow-up and logistics after-sales.
Does transport preserve quality?
Yes. Vacuum-packing is stable for 24 months. Air freight limits temperature variations. Refrigerated container at 16 °C preserves aromatic profile better than passive shipping. Zero defect since 2015 on properly packed batches.
What is the minimum order quantity (MOQ)?
5 kg for direct export from Sambava. 250 g to 5 kg via our B2B platform grossistevanillemadagascar.com. 30 g to 5 kg via our retail shop ame-vanille.com.
Who handles customs clearance?
Depending on the chosen Incoterm. FCA: the buyer arranges everything. DAP: we arrange transport up to destination, the buyer handles import customs. DDP (on request): we handle everything, subject to a customs setup discussed beforehand.